Wednesday, August 01, 2007

Vista, Sharepoints, OneNote & Outlook

I read this article below and it pretty much says what I would have said.
However I now have a tablet - will write about that shortly and I find it very useful.

Windows Vista improves productivity, power management for mobile PC users

When I travel, it isn't always convenient to have both my laptop and my Smartphone with me at all times. That's why I like the capabilities of Sync Center in Windows Vista. I can work on whatever device is most convenient for me at the time, and Windows Vista ensures that the same information appears on both devices.

Windows SideShow is another feature getting attention from mobile PC users. It's a new technology that allows you to view important information from your computer on a secondary display, such as a small screen on the outside of a laptop's case.

Windows Vista improves the wireless networking experience by consolidating key information in the Network and Sharing Center. From there, I can check my connection status, signal strength, and other properties.

When I'm on the go, I'm always worried about how much battery life my laptop has left. How quickly your battery drains depends, in part, on which power plan you select. When I'm home, I use the Balanced power plan, with a few extra settings tweaked. One of the power management settings I've tweaked is what happens when I close my laptop's lid. I've changed the setting so that nothing happens when I close the lid. That way, my e‑mail continues to download and is instantly available when I reopen the lid.

One of the major purchases I plan to make within the next year is a Tablet PC—a mobile PC that allows interaction via a tablet pen or, if the computer has a touch-enabled screen, a fingertip. In Windows Vista you can perform specific actions with pen flicks or touch flicks on supported hardware. You can flick your pen in a certain direction and the selection is copied to the Clipboard. What's more, you can customize the pen flicks to perform the actions you choose.

I have to make a presentation in front of an audience several times a year. I turn on presentation settings from Windows Mobility Center, a dashboard of sorts for common mobile PC settings. Windows turns off the screen saver, turns off system notifications, and prevents the computer from going to sleep. I can also customize the presentation settings to change the desktop background and adjust the volume level.

Jerri Ledford

View and update a SharePoint calendar

You can view and update a SharePoint calendar, just as you do your Outlook calendar.

You can view a calendar from a SharePoint site side-by-side with an Outlook calendar, view an overlay of the calendars as if they were one single calendar, and even copy events among the calendars.

When you connect a SharePoint calendar to Outlook 2007, it appears under Other Calendars with your calendar folders. You can connect multiple calendars at the same time, such as a team vacation calendar and a project schedule. Depending on your needs, you can choose which calendars you want to work with: a single calendar from a SharePoint site, multiple SharePoint calendars (if you have them), or Outlook calendars.

If your team stores its project schedules, conferences, or vacations on a SharePoint calendar, you can view the team calendar simultaneously with your personal calendar and check for conflicts. Additionally, you can copy items back and forth, without leaving Outlook.

OneNote Table of Contents powertoy!

Nani Courten is another tester on the OneNote team and created an incredibly useful addin for OneNote. There is a group of people sharing a notebook. Each person edits a few pages here and there every so often. Now when I open the notebook, I want to quickly find the most recent changes. If a page was changed last night, I want to see it, and if a page has been unchanged for some amount of time, I'm not as interested in viewing it. Essentially, I want a list of most recently changed pages. Nani created an addin which creates a Table of Contents for the section I'm looking at with the most recently changed pages at the top of the list. Each page in the list is a link to the page: I can see what changed last night, click the link and go straight to that page.

You can also delete the column which shows the time the pages were changed and make a table of contents which lists only the page titles. This way the user who posted to the newsgroups about wanting a summary of the pages in a section can get his information as well.

The setup files (and remember to exit OneNote, run setup.exe as admin and select to install for all users):

The source (includes setup):


Sharing a calendar via email

Did you know that you can easily create and share calendars with others in Outlook 2007? with Outlook 2007 this is an absolute joy!
I have created a “Bike Races” calendar which I can now use to store all these events. Updating my friends is as simple as clicking on ”Send a Calendar via E-mail…”, selecting the level on detail and choosing my recipients. Outlook is even smart enough to attach a “human friendly” text version of the calendar in the mail body (if I choose).
For my friends running Outlook 2007 it’s as simple as choosing to open the calendar when they receive my message. For those who aren’t running Outlook (and yes, there are a few out there), they can still see all the dates and times in the body of the email, and if they have an application that supports iCalender files (RFC 2445) they can also import them.
Create the calendar

1. Open Outlook

2. Select Calendar

3. Click File + New + Calendar...
4. Enter the calendar name (Bike Races)

5. Click on OK

One of my favorite features is overlaying calendars in Outlook. To view a calendar in Overlay mode, you can either click the left-arrow icon in the calendar’s tab at the top, or right-click on the calendar in the list and choose “View in overlay mode”.
Share the calendar.

1. Click on “Send a Calendar via E-Mail…”

A new message window will open and the “Send a Calendar via E-Mail” dialogue will be shown.
2. Select the “Bike Races” calendar in the Calendar drop down and select the visibility and detail that you want to send.
3. Click OK
4. Enter recipients
5. Click send

6. You’re done!

Benjamin Gay

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