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Advisory Funding from Government and Office 365 Updates

Jethro Consultants - Wed, 23/11/2016 - 12:03pm
Advisory Funding from Government

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The Queensland Government is providing up to $10k in funding to established Queensland-based small businesses to engage business mentors, coaches, or an advisory board, for 6 to 12 months.

The Accelerate Small Business Grants Program provides targeted assistance to small businesses that demonstrate high-growth and employment aspirations, to engage high-level expertise for their business.

Already many people who have wanted to work with us have requested an estimate from us which meets the criteria outlined, so they can put in an application for this grant.

Matching funding of up to $10,000 (excluding GST) may be provided to eligible businesses to engage business mentors, coaches, or an advisory board, for 6 to 12 months. The funding must be matched by a cash contribution from the participating business.

Eligibility criteria

To be eligible for this grant, the business must:

  • have a minimum trading history of 4 years
  • have a minimum turnover of $750,000
  • have a maximum headcount of 20 employees at the time of application
  • have an Australian Business Number (ABN)
  • have Queensland headquarters or significant Queensland operations
  • have competitive opportunities in domestic or international markets
  • be experiencing growth and have clearly defined high-growth opportunities
  • declare if any owners or directors of the business are, or have previously been, bankrupt or insolvent.

This grant is targeted at established Queensland-based small businesses that are financially sound and have the potential for high-growth over the next 1 to 2 years. High-growth is generally considered to be a 20% increase in turnover or employment. The participant must have a business plan in place, and the capacity to access finance to fund the growth of their business.

Participating businesses will need to have a clearly defined opportunity and plan for growth, and demonstrate how engaging external advice will allow the business to achieve these goals.

Only 1 application per year will be accepted from an individual ABN or business address.

Important dates

Applications opened on 25 October 2016 and may be lodged until the annual budget is fully allocated. At this time, the round will close and a new round will open at the beginning of the next financial year.

The participating business must provide a progress report after 3 months and a final report on completion of the project outlining:

  • the advice received
  • how the advice has been implemented
  • the impact on the business
  • the results and outcomes achieved.
  • Businesses will be surveyed 12 months after the completion of the project.
Who should apply

It is expected that participating businesses will be seeking support to manage and finance their business expansion which may include, but is not limited to:

  • increasing employment
  • improving management processes and systems to increase productivity and efficiency
  • introducing product process or systems innovations
  • entering new markets
  • increasing turnover/sales.

To review the eligibility criteria, see the Queensland Government web page.

Contact us today if you want to improve your website and social media presence and establish your expertise in your marketplace.

Office 365 Updates

Lots and lots of changes and updates in Office 365 since my last newsletter. Here are just a few:

Mobile Push Notifications for One Drive for Business and SharePoint

Mobile Push Notifications for OneDrive for Business and SharePoint is a new Office 365 feature. We are currently rolling this out to all customers and we expect to have this rollout completed by December 31, 2016

This new feature will allow end users to receive mobile push notifications when other people share files and folders with them from OneDrive for Business and SharePoint Online. Because there will be some data, including the user and file name, passed through Google Cloud Messaging and Apple Push Notification Service, we have also enabled an admin toggle to disable any mobile notifications about content changes in your tenant.

New feature: Copy files and folders from OneDrive to SharePoint

We’re adding the ability to copy files and folders from OneDrive for Business to SharePoint team sites and Office 365 groups.

Users will see this new feature when they select a file in OneDrive for Business and click Copy to. In the Choose destination pane, users will see their SharePoint sites and Office 365 groups in the Recent, Frequent, and Followed lists. Currently, this feature has a 50-MB file size limit. Support for copying larger files is in the works and expected to be fully rolled out by early next year.

New Feature: Focused Inbox – Replacing Clutter

Focused Inbox is a new feature coming to Office 365. Focused Inbox helps you take control of your inbox and focus on the emails that matter most. This is coming to all versions of Outlook that receive updates, to give you one consistent view of the important items in your inbox.

Focused Inbox provides two filtered views of your inbox; Focused and Other. Emails that matter most to you are viewed in the Focused tab while the rest remain easily accessible, but out of the way, in the Other tab. You’ll be informed about new emails appearing in the “Other” tab filtered view, and you can switch between tabs (views) at any time to take a quick look. However, all emails remain in your inbox; no emails are moved. Focused Inbox is a refinement and improvement of a previous feature called Clutter. Active Clutter users will have to opt-in to Focused Inbox, and will be able to do so from an in-app prompt in Outlook.
More info about the removal of Clutter here

Categories: Jethro Websites

Where to share data in the cloud

Jethro Consultants - Tue, 20/09/2016 - 10:42am

There are so many parts to Office 365 it can sometimes be confusing where to start. We often get asked by clients if they should be using SharePoint or OneDrive for Business for example.

Today we are discussing data sharing.

Sharing Data in the Cloud

Storing data in the cloud is an obvious thing to do now, and almost a given for most businesses. If you are yet to decide to store data in the cloud, then maybe review some of our past articles explaining why. The rest of this section assumes you either already are or are or are looking for use cases around collaboration and sharing.

Common locations for sharing data

Scenario

Location

Explanation

The Old Way - email

Email – attached file

Everyone does it – but it needs to stop. Sending an attached file is only ever any good if that file is un editable and for end user only. E.g. a photo, PDF file (sales flyer or document) etc.

Small quantities of personal data, pictures and videos

Dropbox free account (2GB)

Dropbox has a free 2GB account. This is also a great space for iPhone or Android photo backup with the Dropbox App having the ability to automatically upload your photos.

You can create folders and share them with people. All folders are created with read/write or read only access and you have no capacility for any granular permissions. Sub folders and items get the same permissions as their parents. Anyone with the access link can access this data. Its not a very secure way of doing it and shouldn’t be used for business documents or confidential information.

Large quantities of personal data, pictures and videos

OneDrive for Business (1TB)

Your Office365 subscription account has 1TB of space in it for personal storage. Note if you leave the firm or cancel your subscription this space will disappear.

You can share with individuals via email address any file or folder with read or read/write access. Permission is granted at a file or folder level and can be easily removed. Access is via the email link and can be required to be signed in with an account.
Office 365 administrators can audit this for a business.
This shouldn’t really be used for business documents (SharePoint is the right place for that)

A team, subcommittee or small group is created to manage a task or small project.

Data needs to be shared with the entire group and available to all.

Office 365 Group

An Office 365 group includes a distribution list but also includes a shared:

· Inbox for group email communication

· Calendar for scheduling group meetings and events

· Library for storing and working on group files and folders. Use this library to share team documents for collaborative editing

· OneNote notebook for taking project and meeting notes

· Planning tool for organizing and assigning tasks and getting updates on project progress

Files store here are accessible to all users in the group, and online simultaneous collaborative editing is possible.

Internal company information needs to be stored and accessed by all or many (security groups can be used to limit or control access)

SharePoint

SharePoint in Office 365 gives you the ability to create multiple:

· sites (with different security levels)

· document libraries for different functional reasons

· folders for naming similar to your PC

· files for data storage – e.g. Word, Excel, PowerPoint etc.

Google Drive documents

Google Drive

The main features of Google drive are:

Browser only access to editing the documents unless you have a compatible program installed on the PC.

Offline access if you sync Google Drive to your PC or Mac

Mobile access

Collaborative editing

Sharing with other Google users

Notes, policy and procedure documents, notes about customers, products, screenshots, web clip items, emails and lots more

Evernote for Business (not free)

Fantastic collaborative tool that can be used by individuals or by business to centrally consolidate large amounts of company data and make it accessible to internal and external users.

Notes, policy and procedure documents, notes about customers, products, screenshots, web clip items, emails and lots more

One Note (free) inside Office 365

Fantastic collaborative tool that can be used by individuals or by business to centrally consolidate large amounts of company data and make it accessible to internal and external users.

Sharing Data is a complex process to define as there are so many ways to do it and so many use cases: Here is one common one for businesses:

A business or team needs to keep track of information and content for multiple people or groups of people and all the projects that they are working on on behalf of the company. Additionally, when information is collected for business, members of the team can save time and gain extra insight when they can easily discover what their co-workers are working on. Finally, businesses have a challenge that individuals don’t - that is, people move on and leave businesses, and the information they’ve collected on behalf of the team should not leave with them. Instead, knowledge collected for the business should be left behind, while information collected for personal use should stay with the individual.

When advising a company with these needs we would analyse all the needs of the business around the following important points before recommending and implementing a solution:

Access – who needs to access what and with what level – e.g. read or read/write

Visibility – should people even see things exist they don’t have access to? (e.g. folders / files)

Online / Offline – do they need online or offline access to items – e.g. when out of internet coverage

Storage – space and storage requirements cost different amounts at different places

Sharing granularity – do we need different level permissions on files and folders?

Contact us if you need help Understanding, Configuring or Using any of these Cloud Data Storage and Sharing options

Office 365 updates

There are so many new things happening on Office 365 – here is a brief summary from Microsoft on some of the latest things – maybe you want to try these, or ask use how you could utilise these in your business.

Office Extra | The latest innovations for Office 365 subscribers New from Office 365 See all the new updates from Office 365clip_image001

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Office Extra | The latest innovations for Office 365 subscribers

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New from Office 365

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Microsoft Planner ready for showtime

Planner introduces a new and improved way for businesses to structure teamwork easily and get more done. Read more

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New Starbucks® for Outlook Add‑in

With the Starbucks for Outlook Add-in, you can easily send Starbucks eGift Cards and schedule meetings at Starbucks stores, directly from your email. Read more

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Office 365 admin app update

This design update for the Office 365 admin app will make it easier and more efficient for you to manage your service using the app. Read more

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June security and compliance update

Announcing a new set of capabilities powered by Microsoft Cloud App Security that gives you greater visibility and control over your Office 365 environment. Read more

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SharePoint mobile app for iOS

Stay connected to important content, sites, portals and people from across your intranet while on the go. Read more

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Three new Sway capabilities for subscribers

Users can now password-protect Sways to limit sharing, enjoy added content limits and remove the default footer at the end of every Sway. Read more

See all the new updates from Office 365

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Contact us today if you want to know how to use any of these new features in Office 365.

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Categories: Jethro Websites

Dropbox Password Resets

Jethro Consultants - Tue, 30/08/2016 - 4:02pm

Recently some of our clients and ourselves have received emails from Dropbox warning of a password reset requirement. This is only sent to users who:

  • Signed up to use Dropbox before mid-2012, and
  • Have not changed their password since mid-2012

This is legitimate and comes about because of a security breach that occurred in 2012. There is no indication that individual users have had their dropbox data compromised.

Dropbox has this official notification about the password reset request.

In addition a number of security agencies are reporting the news of the dropbox password reset.

Even though it is an email that comes from Dropbox we would suggest that you go directly to http://dropbox.com – sign out if already signed in. Once you go to sign in you will see this screen.

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Once you enter your email address and hit Submit you will receive an email with the reset link.

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After resetting your password you should also receive this confirmation email.

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You will also need to sign back in on any other devices like mobile phones or tablets etc.

Categories: Jethro Websites

Thu, 01/01/1970 - 10:00am