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Changes to Facebook Advertising and Where to Store Data in Office 365

Jethro Consultants - Tue, 26/07/2016 - 1:08pm
Changes to Facebook Advertising

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Facebook is the single largest advertising platform on the planet, and every business should be using it. If you are not, or want to know more – contact us.

Recently a number of changes were introduced to the business side of Facebook, page layouts have been changed and advertising is different.

Jon Loomer, a marketing expert who specializes in Facebook advertising was interviewed about the changes by Michael Stelzner. Jon is host of the Social Media Pubcast and blogs at JonLoomer.com. If you read the article you’ll discover updates to the 20% text rule, custom audiences, and more. Here’s a summary.

  • The 20% text rule in images has gone – or at least changed. The grid has gone. Less text is still better but more text is now allowed.
  • Facebook custom audiences now has an advanced feature of frequency to target people who are fans or one time visitors.
  • Dynamic product ads are now changed to dynamic ads to allow for more than just product advertising. You may have seen ads from companies whose websites you have visited showing up in your Facebook feed.

Contact us today if you want to improve your website and social media presence and learn more about Facebook Advertising.

Where to Store Data in Office 365

There are so many parts to Office 365 it can sometimes be confusing where to start. We often get asked by clients if they should be using SharePoint or OneDrive for Business for example.

Today we will discuss data storage. Next time we will discuss data sharing.

Data Storage in the Cloud

Storing data in the cloud is an obvious thing to do now, and almost a given for most businesses. If you are yet to decide to store data in the cloud, then maybe review some of our past articles explaining why. The rest of this section assumes you are going to and help you determine which service to use and why for what data.

Scenario

Location

Explanation

Personal Document files and some pictures – less than 5GB total – access on phone, tablet, pc

OneDrive Personal

OneDrive personal comes free with 5GB space with a Microsoft ID. There is no charge for this service and it automatically syncs to your pc if you are signed in with your Microsoft ID. Windows phones also save images here automatically.

Small quantities of personal data, pictures and videos

Dropbox free account (2GB)

Dropbox has a free 2GB account. This is also a great space for iPhone or Android photo backup with the Dropbox App having the ability to automatically upload your photos.

Large quantities of personal data, pictures and videos

OneDrive for Business (1TB)

Your Office365 subscription account has 1TB of space in it for personal storage. Note if you leave the firm or cancel your subscription this space will disappear.

A team, subcommittee or small group is created to manage a task or small project.

Data needs to be shared with the entire group and available to all.

Office 365 Group

An Office 365 group includes a distribution list but also includes a shared:

· Inbox for group email communication

· Calendar for scheduling group meetings and events

· Library for storing and working on group files and folders

· OneNote notebook for taking project and meeting notes

· Planning tool for organizing and assigning tasks and getting updates on project progress

Files store here are accessible to all users in the group, and online simultaneous collaborative editing is possible.

Internal company information needs to be stored and accessed by all or many (security groups can be used to limit or control access)

SharePoint

SharePoint in Office 365 gives you the ability to create multiple:

· sites (with different security levels)

· document libraries for different functional reasons

· folders for naming similar to your PC

· files for data storage – e.g. Word, Excel, PowerPoint etc.

Hopefully that gives you some ideas of how to use the different places to store data in. There are other spaces like Google Drive, Box and many more, but these are the typical spaces for most Windows users.

Contact us if you need help configuring or using any of these Cloud Data Storage options

Follow Us On Social Media

As always Jethro is your web, cloud and technology specialists. I am constantly learning new things and spending time researching, playing and testing new systems and reading about other people in the IT world doing the same thing. If you want to follow along with what I share in various spaces, then connect with me:

Categories: Jethro Websites

Using Email in Office 365

Jethro Consultants - Tue, 12/07/2016 - 2:55pm

Welcome to the 37th edition of this newsletter. Did you realise that if you wrote a fortnightly newsletter to your clients that you would have 26 great articles a year to post on your website that demonstrate your expertise in your field of specialty? That creates amazing google juice for improving your SEO and website enquiries. Talk to use about disruptive selling techniques using digital marketing skills. More information below.

Disruptive Selling

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Don Schultz, professor emeritus-in-service at Northwestern University, is often considered the pioneering thinker in the discipline of integrated marketing communications. At 80 years old he is still actively challenging conventional wisdom and advocating for change within the marketing profession.

In a recent interview with Forbes he says this:

…unfortunately very few organizations have learned, is it all starts with the customer. The big problem that most organizations have is they’ve all fallen in love with their products and they want to go tell people about it. They want to say, “Look what we’ve done. Look what we’ve made. Look at how important we are.”

He suggests instead that

…the first thing they ask you is, “What are you trying to do? What problem are you trying to solve?” They start with the customer and then work from there. Very few organizations are prepared to do that.

Bruce Rasmussen from Carpe Diem here in Australia has been teaching those who want to learn about disruptive selling and the new buyers journey.

Here at Jethro we help our customers wrap their heads around these concepts in relation to their business and how to apply technology to better market to their customers. As mentioned in the opening paragraph a blog site full of expert information answering new buyer’s questions before they even need to know them along with customer testimonials can help establish you as the go to source when they have their status quo shattered and need your product and service now!

Contact us today if you want to improve your website and social media presence and establish your expertise in your marketplace.

How to use Office 365 for Email

There are so many parts to Office 365 it can sometimes be confusing where to start. We often get asked by clients if they should be using SharePoint or OneDrive for Business for example.

Rather than describe each area I prefer to start with the common workloads people have and explain which are the best tools for each. Just as a landscape gardener might have a shovel, a bob cat and a backhoe each can be used to do the same job different ways and with different capacity, so the components of Office 365 often overlap.

Lets’ start with the most common requirements information workers have today. Ill cover off these over a few newsletters. Today we will start with email.

Email

We all receive lots of emails every day but there are different sorts of emails, and they have different functions. There are at least 5 places we can store and access email. However, there is one primary differentiator.

Does the email need to be seen and acted on by multiple people or just one person?

Personal emails should be sent and received using a user accounts personal email address – e.g. john.doe@yourdomain.com. Microsoft Exchange in Office 365 gives each user a 50GB mailbox and also an archive capacity that is dependent on the licence. (Kiosk users get 2GB). The best place to store these emails is in your personal email account.

For emails to be accessed by multiple people there are numerous places and the scenarios are a bit more complex so I’ll use a table to demonstrate some of these scenarios and the email location.

Scenario

Location

Explanation

A generic email address is needed for the organisation

It needs to be able to Send and Receive

Access to the email address is needed by one or more people

It needs to be accessible in Outlook

Shared Mailbox

Shared mailboxes in Office 365 make it easy for a group of people to monitor and send email from a common email addresses, like info@contoso.com, support@fourthcoffee.com or contact@contoso.com. When a person in the group replies to a message sent to the shared mailbox, the email appears to be from the shared mailbox, not from the individual user. Shared mailboxes are a great way to handle customer email questions because several people in your organization can share the responsibility of monitoring the mailbox and responding to queries. Your customer questions get quicker answers, and related emails are all stored in one mailbox.

Shared mailboxes are a great way to handle customer email questions because several people in your organization can share the responsibility of monitoring the mailbox and responding to the questions. Your customer questions get quicker answers, and related emails are all stored in one mailbox

A team, subcommittee or small group is created to manage a task or small project.

Emails need to be sent to the entire group and available to all.

Office 365 Group

A distribution list is a set of email addresses. You can use the distribution list to send an email message or meeting invitation to all the addresses at once. An Office 365 group includes a distribution list but also includes a shared:

· Inbox for group email communication

· Calendar for scheduling group meetings and events

· Library for storing and working on group files and folders

· OneNote notebook for taking project and meeting notes

· Planning tool for organizing and assigning tasks and getting updates on project progress

When you join a group, your email address is automatically added to the distribution list and you gain access to all group information. You don't have to wait to see group email or view a shared document. You join, you have access to everything, from everywhere: in the cloud, on the desktop, or on a mobile device.

Check out this video to see Office 365 Groups in action.

Internal company information needs to be disseminated in a way that can be easily seen by everyone without getting lost in email inboxes

Public folders

Public folders in Outlook give you a great place to collect, organize, and share information about particular topics or projects within an organization. "Public" in this case means viewable by everyone within the organization, not the world at large. When you post a message to a public folder, you're not emailing it to anyone, so no one's Inbox gets cluttered. Instead, people can check the folder whenever they want to look for interesting posts.

Hopefully that gives you some ideas of how to sue the different places to store, send and receive emails from.

Contact us if you need help configuring or using any of these Mailboxes, Groups or Public Folders.

Follow Us On Social Media

As always Jethro is your web, cloud and technology specialists. I am constantly learning new things and spending time researching, playing and testing new systems and reading about other people in the IT world doing the same thing. If you want to follow along with what I share in various spaces, then connect with me:

Categories: Jethro Websites

Office 365, Excel Dashboards and Lumia Phones

Jethro Consultants - Tue, 28/06/2016 - 1:37pm

Its end of Financial Year – Do you need a tax deduction? Purchase a 5-hour block support from us and save $165 on your next lot of support from us. Contact tim@jethromanagement.biz now for details.

Block Support Hours

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Our adhoc support cost is $121 inc GST / hour billed in 15 minute increments. For onsite call-outs we charge $143 for the first hour. Pre-purchase a minimum 5-hour block and we bill to closest 5 minute and the cost is only $440 for the 5 hours – saving of $165. Call out surcharges still apply where applicable. See all our rates and charges.

Contact us today if you want to pre-purchase before the EOFY.

Top Ten Tools for Any Startup

I recently wrote an article titled The Top Ten Tools for any Startup. It is relevant to probably all small and medium businesses regardless of their age.

Effectively I recommend the powerful Office 365 Business suite ads the primary productivity tool. Depending on your subscription level you should have access to these major products and if you are not using them you are missing out on some amazing tools.

  • Exchange Mail, Tasks, People and Calendar – Accessible Online, Outlook for desktop, Mail apps in PC and Mobiles – Includes enterprise features such as unlimited archiving* 50GB mailbox, shared calendars, delegate access to mail, calendar and tasks, shared mailboxes, Out of office messages and much more.
  • Yammer – enterprise level social network – separate subscription required*
  • One Drive – 1TB per user of file storage
  • SharePoint – document management, workflow, mailboxes, external sharing, real time document authoring collaboration and much more
  • Skype for Business - Professional meetings and collaboration—all integrated with your Office apps. Online meetings, messaging, calls and video with up to 250 people.
  • Online Office Apps – Excel, Word, PowerPoint and OneNote
  • Delve – monitors interactions between people and the information they use. It then applies machine learning to these interactions in order to determine what is most relevant. Read more about why Delve should be the centre of your office.
  • Video – create shared archive of video for your business, available online anywhere. Public or private.
  • Sway – visually creative online presentations created in minutes with no coding skill required.
  • Planner – online task management hub – I write more about this below.
  • PowerBi – extremely powerful way of visually analysing your data from accounting systems, sql servers, excel files, google analytics or many other data sources.

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See the full suite of Office 365 products.

*Some features are dependent on the subscription level.

Contact us if you need help configuring or using any of these applications. If you don’t have access we can check your subscription level and advise how to upgrade.

Excel Dashboards

clip_image005[3]A dashboard reporting system is a fantastic way of quickly demonstrating trends in company financial, production or human resource data. Many employees spend hours and sometimes even days a month creating reports like this. I have spent months in some organisations automating these to be generated automatically in order to save valuable employee time.

If you want to create visually engaging dynamic reports like the one pictured, then you need Charley Kyd’s Excel Dashboard tool.

I have been an affiliate for Charley Kyd’s Excel Dashboard reporting tools for years. If you want to create professional dashboard reports in Excel 2007 and above, then check out his deals.

Contact us today if you need help purchasing or using the Excel Dashboards.

Microsoft Lumia 950 and 950XL Available at Telstra and Harvey Norman

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Microsoft’s flagship mobile phone the Lumia 950 and 950XL are now both available from Telstra. They have been available at Harvey Norman for over 6 months as well as the Microsoft Store. Right now Harvey Norman have them on a sale, $400 cheaper than when I bought mine!

Contact us today if you want to know more about Business Phones

Follow Us On Social Media

As always Jethro is your web, cloud and technology specialists. I am constantly learning new things and spending time researching, playing and testing new systems and reading about other people in the IT world doing the same thing. If you want to follow along with what I share in various spaces, then connect with me:

Categories: Jethro Websites

The Top Ten Tools for any Startup

Jethro Consultants - Wed, 22/06/2016 - 12:01pm

I recently read an article written by Dropbox titled the top ten tools for any new startup.  I’ve removed the redundant word “new” in my title. However the reason I am writing this article is to to both lightly criticise that article and to give you an alternative set of tools with some practical startup business reasons why my reasons make sense.

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First of all the Dropbox article does make a lot of sense functionally. Each of the tools they suggest contain functional requirements for any startup and most businesses as well. So, understand that my criticism isn't of the functionality requirements.

Their top Ten apps – and broad or main functionality are:

  • Squarespace - Website
  • Xero – Accounting
  • Mailchimp – email lists
  • Trello – Project management
  • Segment – Customer data tracking
  • Slack – Team communication
  • Rapportive – Gmail plugin to connect Linkedin
  • Dropbox Business – file storage and collaboration
  • LinkedIn Solutions – premium networking
  • Streak – Gmail based CRM

My reason for criticism is based on the independence and thus lack of interdependence each of these apps have with each other. Each has their own authentication process and sign in, each has their own data set or information gathering component, and most of them don’t talk to the others. Yes I am aware there are workarounds and that you can join things together with the right tech skills and APIs but that is another whole layer of tech and complicated.

Why is this important? Imagine your startup is just you and a mate, and then you find a developer or a team of developers, start working with a marketer for content development and maybe you then employ a sales professional. Now you have a team of people – maybe several teams, and you need to get them all authenticated in every one of these systems – each with its own process. the more layers of complexity the more time and money is sucked out of you to onboard every new person, and the more complex it it to setup in the first place.

I’m going to focus on the primary items in this list and suggest that Microsoft Office 365 does them all better than the apps in this list, with one sign in access to everything, collaboration in each of those spaces that knows about all of the spaces, security already in place for access to data and so on.

Lets look at my alternative list:

  1. Email - Missing from Dropbox’s list is email. Love it or hate it, email is the centre of the communication workers world right now. Even if we have better internal tools we still need to communicate with our partners, vendors and customers, and email does this. Note: for small mailing lists exchange email can be used for email newsletters but you will need Mailchimp or an alternative at some point once that list gets over say 100 recipients.
  2. Mailchimp – I agree with Dropbox this application is critical for managing mail lists. Fortunately the entire team doesnt need access to it, probably only a couple of key people.
  3. Skype for Business – Instant Messaging, Video conferencing, Webinars, Presence, Unified Comms. You name it – this tool is invaluable for any team to communicate together. This replaces Slack – which also has an aggressive pricing model – if you want access to your archives after 10,000 messages you have to buy in. Skype for business is free inside Office 365, has integrated presence and IM history stored in Exchange.
  4. Planner – the Microsoft Planning hub is a fantastic light team based project management system that is comparatively similar to Trello, free inside Office 365, and has security tied in. IT connects seamlessly with your data and Email - Trello doesn’t do either of these. If you need a heavier solution Microsoft Project isn’t free but available inside Office 365 and does the heavy lifting for project management.
  5. SharePoint and One Drive for Business. Free inside office 365 SharePoint makes Dropbox look childlike. All the same basic functionality of storing files, version control and syncing to local machines are there. However SharePoint contains team tools like workflow, Delve, content meta-data tags and tight integration with the whole Office 365 suite. Security and authentication are the same so no extra logins required. The power of SharePoint may not be obvious to the causal user but there is far more capability for extensibility.
  6. Accounting. I wont specify a specific accounting tool here, though there are some reasons i don’t prefer Xero as a cloud accounting application. Price and price of plugins is one reason. Financials for Office 365 is one option. Others include MYOB and QuickBooks Online. Ensuring your system has hooks out (APIs) for data analysis with tools like Excel, PowerBi or PowerPivot will make your accountant happy (Quickbooks Online does for instance).
  7. CRM. Microsoft Dynamics CRM can be integrated with Office 365 and can include the same credentials.
  8. Website – Squarespace or WordPress are good starting points for a cheap and easy to create and manage site. Drupal is a much better option for long term scalability and growth.
  9. LinkedIn Solutions – i’m going to leave this one here for the same reasons Dropbox suggest it.
  10. PowerBi – Data analysis – for everything. From Google analytics data to accounting data to CRM data to just about anything else you can think of.
To Summarise

I have suggested my list on an assumption that the primary authentication anyone needs for everything is email. You need an email account to create an account anywhere else. A start up, like any established business wants and needs to control information and data flow for security and potentially legal reasons. Having one place to manage as much of your security as possible limits the exposures and risks of data leakage. This is especially important in a startup who maybe be working with new technology or an advantage that needs secrecy.

Microsoft Office 365 provides that Email account, authentication and security. For no additional cost or signup requirements and with one single download and install you then get access to all the productivity apps of Office, Instant Messaging, High Def Video Conferencing, Planner, SharePoint and One Drive for Business and even PowerBi with some licences. There’s 5 of the ten straight up, though I would argue the tightly integrated combined power of these is far higher than the non integrated combined power of Trello, Dropbox, Slack and Rapportive. Add PowerBi and Dynamics CRM with the same authentication if you need them.

The only separate items are accounting, Mailchimp and LinkedIn, each of which your entire organisation doesn't need access to anyway.

With Office 365 you have now dramatically reduced cost, simplified your onboard and offboard process for employees, gained tight edge control security. All your data is in one authentication space and not constantly bouncing between several.

Categories: Jethro Websites

Jethro Consultants is a Microsoft Silver Partner

Jethro Consultants - Thu, 16/06/2016 - 1:48pm

MSFT silver cloud logo reversed-300As a Microsoft Silver Midmarket Cloud Partner we have access to the vast marketing, technical and consulting resources that Microsoft has. We also sell and support the Windows PC and Server Platforms, Office 365 suite and Azure Cloud storage and virtual machine services.

Get solutions that help you grow your business with greater efficiency—by reducing costs and getting exactly the technology you need when you need it. And because it’s Microsoft, you can build on familiar tools, so growing your company doesn’t have to mean growing your training and ramp up costs.

Grow Efficiently Banner1_728x90

The only constant is change, especially when it comes to the technology we use to help run our businesses. And the pace of that change is constantly accelerating, whether as a result of major innovations like cloud computing or the impact of economic events.

Technology should be an asset—one that helps you to anticipate, manage, and respond quickly to change. Technology should also help your organization reduce costs and get more from the investments you make.

When it comes to growing with greater efficiency, there are some key questions businesses are asking today:

  • How quickly can we get new employees up and running with the tools they need?
  • How do we keep up with the massive growth in data needed to do business today?
  • Are we getting the maximum return on our technology investments?
  • Can we simplify IT, so less time is spent on repetitive tasks and more is focused on addressing strategic business needs?

Get solutions that help you grow your business with greater efficiency—by reducing costs and getting exactly the technology you need when you need it. And because it’s Microsoft, you can build on familiar tools, so growing your company doesn’t have to mean growing your training and ramp up costs.

ModernBiz - Grow Efficiently Pitch Deck

Get modern protection for evolving threats, with solutions that help protect your business data and minimize the disruptions caused by unexpected events. With Microsoft, enterprise-grade protection is built into its technologies. So you don’t have to think about it. From advanced data protection to solutions that help you recover quickly from unexpected events, get technology that is designed to help safeguard your business.

Safeguard your Business Banner1_728x90

Businesses today face a constantly evolving set of potential threats, from data security breaches to downtime from unexpected events. Businesses are asking questions like:

  • With growing use of the cloud and mobile devices at work, how can we keep business data protected?
  • As my data grows, how can I make sure it is all backed up without spending a fortune?
  • If an unexpected event occurred, like a fire, break-in, or flood, how long would it take our business to get back online? And what would this downtime cost our business?
  • How do we keep up with a constantly changing compliance landscape?

Get modern protection for evolving threats, with solutions that help protect your business data and minimize the disruptions caused by unexpected events. With Microsoft, enterprise-grade protection is built into its technologies. So you don’t have to think about it. From advanced data protection to solutions that help you recover quickly from unexpected events, get technology that is designed to help safeguard your business.

ModernBiz - Safeguard your business Pitch Deck

ModernBiz - Safeguard your business Pitch Deck 2

Categories: Jethro Websites

Jethro Consultants is a Telstra Partner

Jethro Consultants - Thu, 16/06/2016 - 12:20pm

T-Suite Approved PartnerFor businesses that want to capture new opportunities and create a competitive advantage, Telstra Cloud Services provide end-to-end solutions that scale up or down as needed.

Telstra has a Cloud Partner Program made up of leading industry ICT partners to help them develop and deliver the right cloud solutions for their customers. As a Telstra Partner Jethro Consultants has access to many digital products and services as well as great back end support for our customers.

Telstra Apps Marketplace is the next evolution of Telstra’s T-Suite Applications service, providing new services and capabilities to our customers and partners. The marketplace is one-stop shop and management portal, making it easier than ever to find, buy, and use leading cloud-based business, mobile and communications applications hand-picked by Telstra.^

Key features of the marketplace include a single intuitive and user friendly platform to manage applications and users; 1-click trial - no requirement for customers to provide billing details for trials; end-user access and single-sign-on capability to most applications from one central location. In addition, Telstra partners can buy and manage applications on customers’ behalf.

Telstra Logo UpdateThe following applications are currently available via the Apps Marketplace: *

  • Box - stores and organises business information such as sales presentations and videos in a simple and safe way. Access and share it with colleagues and partners from a compatible mobile device, at work or on the move.
  • DocuSign - lets you sign documents electronically from compatible tablets or smartphones and provides a full audit trail of the signing process.
  • Deputy - lets businesses take control of their rostering by assigning, monitoring and communicating to employees via a simple, easy to use interface.
  • Shoeboxed - an expense management app that allows customers to turn their paper receipts into usable data for tax and expense reporting.
  • Zunos - gives your customers employees access to specific content and tools on their compatible smartphone or tablet.
  • Canvas - an easy and economical way for businesses to find, customise and create digital forms on their compatible smartphone or tablet.
  • GeoOp - job dispatch and management software including GPS Maps Job Scheduling and Management and Data Capture.
  • MozyPro® - online computer data backup service that gives you and your users the capability to backup and restore data files to and from servers or users’ computers on your computer system for an agreed period of time.
  • Symantec - a range of Symantec™ information security and information management products.
  • McAfee - A comprehensive desktop and server security solution that provides up-to-date virus protection even when your staff are working remotely.
  • Work Guardian - makes it easier for customers to manage staff or cope with the compliance or changes to employment law.
  • Domain Names - offers business customers a simple web address and an identity online.
  • Website Services - a range of self-service tools and design services to build a small business website.
  • Website Hosting - allows you to host your website with Telstra
  • Microsoft Online Services Specialised Pricing - Telstra provides specialised pricing for customers seeking Microsoft® Online Services in certain scenarios
  • Mural - Mural services are designed to accelerate application implementation and improve customer satisfaction.
  • Onboard 365 - A migration, setup and ongoing support service for customers purchasing applications through the Telstra Apps Marketplace.  
  • Time Tracker - Time Tracker Business App helps you manage and track your time, billing, payroll and expenses anywhere, anytime.
  • iWebGate Workspace Suite - Is a suite of virtualised network services securely integrated into a single software platform managed through the Virtual Services Platform (VSP).
  • Neto Online Store - is a Telstra Digital Commerce solution that enables businesses to build and maintain online stores.
  • Microsoft Dynamics CRM Online - It’s an online customer relationship management (CRM) App

As a Telstra Partner we are authorised to sell any of these services to our customers with the following provisos:

  • Customers must be an Australian business and have an ABN or ACN to create an account.
  • Customers can choose to bill to Telstra bill (Flexcab only) or Credit Card
  • Customer must be vetted as an authorised representative and be authorised to add services to the nominated Telstra (Flexcab) account.

We also use several of the applications on this list as a customer and can provide you with scenarios and case studies to show how you can benefit from these services.

* Apps list as of 26 May 2016

^ Accessibility and functionality of the Telstra Apps Marketplace and its applications may be affected by the internet connection, browser and computer system the customer is using.

Categories: Jethro Websites

Financials for Office 365 - Your Microsoft Cloud Accounting Software

Jethro Consultants - Thu, 16/06/2016 - 11:58am
What is Financials for Office 365?

O365 Financials - Partner Logo - Orange TextWhether you are a first time user or have outgrown your existing business applications, Financials for Office 365 is filling a gap in the market and provides small businesses big business software at an affordable price, from as little as a dollar per day. It is Microsoft cloud accounting software that is simple-to-use and particularly strong in areas such as inventory management and business reporting that are lacking in many products on the market. Financials works stand-alone but when used with Office 365 it becomes a complete and integrated Microsoft cloud solution.

Jethro Consultants is an accredited Financials for Office 365 Partner. We would be happy to help you consider a move to cloud accounting and Financials for Office 365 has attractive pricing and great features.

 

Financials-Office-365

Watch this short video to get a quick overview.


Key Benefits of Financials for Office 365 for your Business:

  1. Save time by generating quotes and invoices on the go in real time
  2. Free login for your external accountant and get the advice andsupport you need from anywhere
  3. Designed for the web in a true secure Microsoft cloud environment,Financials can be accessed on any device with a web browser
  4. Powered by Microsoft Dynamics, Financials is truly scalable withfeatures from CRM to Accounting all in the one package
  5. As it is a Microsoft product, Financials has the familiar look and feelthat you and your employees already know and use
  6. Financials is cost effective with no minimum agreements. Simplypay-as-you-go for what you need.

Contact us if you want to know more.
For more information go to www.o365financials.com.

Categories: Jethro Websites

Office Apps For Outlook

Jethro Consultants - Tue, 14/06/2016 - 2:57pm

The Microsoft Office Store is well populated with apps, many free and some paid. If you have not had a look before at what’s available I would encourage you to so now,

Here are some of the top apps I recommend for business users:

clip_image001 Evernote: Evernote for Outlook is available to users of the new Outlook.com and Office 365 users using Outlook 2013, Outlook 2016, and Outlook on the web. The add-in allows you to clip email messages and attachments from Outlook directly into Evernote. You can also attach notes from your Evernote account to any email you’re writing in Outlook. Instructions to install and use from Evernote.

clip_image002 Wunderlist: Wunderlist is an amazing free app – perfect for creating and managing To Do Lists for yourself or groups, assigning tasks to others and creating reminders. I connect mine directly into Outlook using the app and can send emails to my various to do lists with a couple of clicks. If you haven’t seen Wunderlist before then go to the website and check it out.

CRM and Workflow Tools like Insightly, Nintex, Zoho, Nimble and Salesforce as well as many others all have an app. If you use these CRMS then you should be powering up with the app in Outlook.

clip_image003clip_image004 Accounting app Xero has an app. Even Uber has an app to remind you of your next ride.

So get into the store today and see what apps you might be able to use to improve productivity and connectivity between Outlook and your other business tools. There are also plenty of apps for Excel, PowerPoint and Word.

Contact us if you need help adding Apps to Outlook, PowerPoint, Excel or Word.

Microsoft Azure

As a Silver Microsoft Small and Midmarket Cloud Partner we have access to technical support, demos and trial scenarios as well as engineers and solution proposals. We are currently implementing Microsoft Azure storage systems for several clients and would love to talk to you about how you can reduce costs and make data more accessible for teams. Backup solutions, virtual machines and other cloud services exist as well.

Contact us today for a chat about Microsoft Azure

Update on the Various OneDrive Sync Clients

clip_image005Most of our clients have now been upgraded to the new OneDrive Sync clients. If you haven’t and want to please contact us now. Email tim@jethromanagement.biz and ask for assistance.

OneDrive now has a dual purpose client. It can sync your personal Microsoft Account OneDrive data. It can also have added to it a business account – and thus sync your Office 365 OneDrive for Business account. This can be selective so you do not have to sync the entire drive in one go but can select specific folders.

If you want to download it yourself go here. https://onedrive.live.com/about/en-us/download/

The old OneDrive for Business sync tool is still contained in Office 365 and syncs SharePoint libraries. The old limitations on numbers of folders and files still apply but Microsoft are developing a new version without these limitations and have committed to delivering that this year.

Contact us today if you need helping syncing your dataa

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As always Jethro is your web, cloud and technology specialists. I am constantly learning new things and spending time researching, playing and testing new systems and reading about other people in the IT world doing the same thing. If you want to follow along with what I share in various spaces, then connect with me:

Categories: Jethro Websites

Cloud Storage and Microsoft Azure

Jethro Consultants - Wed, 01/06/2016 - 4:46pm

Have you considered cloud storage for your data? There are lots and lots of options right now and I want to explore some with you in this newsletter.

Cloud storage

Data storage has never been cheaper than now, and never before has there been so many options. Cloud storage has so many benefits over local data storage and in nearly every case is cheaper and more efficient.

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Location

Cost

Description

Business Risks

PC / Laptop Hard drive

Free

Local storage only, no duplication of data

Drive failure or loss of machine = total data loss

Server or NAS

$2000-$5000

Fast local storage with data drives in RAID array for loss prevention

Total loss from theft or fire can be mitigated by cloud backup with Azure

USB attached Backup Drive

$100-$200

Duplicates data from local machine (if configured correctly)

Risk of backing up corrupted data, no version control (unless using Windows 10 File History) Can still be lost with pc

Dropbox – free version

Free

Online storage and access from anywhere – can be synced and shared with others

Risk of data loss if other user deletes – malicious data etc. No SLA with Dropbox

Authentication is not controlled corporately

Dropbox for Business

Cost – $17 per user per month min 5 users

Online storage and access from anywhere – can be synced and shared with others

Version control can eliminate loss, SLA with Dropbox mitigates safety of data, can be authenticated with Office 365

OneDrive (personal)

Free

Limited to 5gb per user but allows for sync of data and access anywhere

Authenticated using Microsoft ID not Office 365

OneDrive for Business

Free to Office 365 users

Office productivity Suite included

1TB user space – syncs data and access anywhere, can be shared with inside and outside organisation

Controlled by office 365 authentication and administrators have control of data.

Box for Business

$17 per month per user, min 3 users

Built for businesses this storage solution has local sync, active directory SSO and good admin controls

 

Google Drive

15GB free

Online and offline access, but no collaboration offline. No productivity suite included

Online browser apps only, and no support for many MS Office features. Basic documents and spreadsheets only

SharePoint

Free to Office 365 organisation accounts

Document Management system with check in/out, version control, workflow, fine grained security permissions

Training and support costs

Azure Storage

Many different options and pricing calculator is complex

Data storage can be local or geo redundant, with multiple retention points and access anywhere

Training and support costs

There are many others as well but these are the major ones being used in businesses today. We can assist you in determining what is the best solution for your business and how to identify the risks and costs associated with each option. Then we can implement and train your staff.

Contact us today for a free discussion about cloud storage options for your business.

Microsoft Azure

As a Silver Microsoft Small and Midmarket Cloud Partner we have access to technical support, demos and trial scenarios as well as engineers and solution proposals. We are currently implementing Microsoft Azure storage systems for several clients and would love to talk to you about how you can reduce costs and make data more accessible for teams. Backup solutions, virtual machines and other cloud services exist as well.

Contact us today for a chat about Microsoft Azure

Google Analytics Dashboards

We have been developing dashboards for a number of clients that take Google analytics data from their websites and display information in an easy to view and understand dashboards. The tool to view this data is free, but there is a small time cost to develop data dashboards and customise them to your website.

Here are some examples:

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As always Jethro is your web, cloud and technology specialists. I am constantly learning new things and spending time researching, playing and testing new systems and reading about other people in the IT world doing the same thing. If you want to follow along with what I share in various spaces, then connect with me:

Categories: Jethro Websites

Watch out for Cryptoware Malware

Jethro Consultants - Tue, 03/05/2016 - 4:35pm

Once again malware, Trojans, web browser redirections and unwanted pop ups are the flavour of the month. We have been removing a steady stream of Trojans and cryptoware from clients PCS. A somewhat common source seems to be gumtree. Many of our customers who have been infected use gumtree regularly and we all know they have had many issues in the past. While not pointing the finger at them directly it seems likely that these or other similar sites loaded with sidebar ads have been infected with malware.

If you see pops up your screen asking you to call a number for immediate removal, then contact us – DO NOT CALL the number!

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Skype for Business Web Experience in Office 365

You can now launch and perform some basic Skype for Business tasks right from your navigation bar in Outlook on the web for business (Outlook Web App) in Office 365.

New features include:

  • Launch Skype for Business from the navigation bar
  • Search for people in your organization
  • View your contacts list
  • Start a conversation
  • View your active conversations
  • Leave a conversation

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We can help you understand and use these new features, and take advantage of the benefits of accessing your office online wherever you are.

Get more detailed information about the new Skype for Business Web Experience.

Talk to us about the Office 365 Features you are not currently using and How you Can Benefit from Them

Moving from Evernote to OneNote

We use both Evernote and OneNote extensively and have a lot of experience with using both for individuals and teams.

If you are using Evernote then you may well have come across some of its limitations, including cost for premium product, no free form drawing, backups and other things where OneNote excels.

OneNote and Evernote are similar in many ways, but we think you’ll appreciate the advantages OneNote has to offer, including a free-form canvas where you can mix text, images, documents, handwriting, audio, video and more; free offline access; and unlimited monthly uploads.

Microsoft has now released an import tool to help you migrate. The OneNote Importer tool (for Windows initially) migrates all of your Evernote content into OneNote, giving you the opportunity to switch to OneNote and have all your notes in one place, on all your devices. They will deliver the Importer tool for Mac in the coming months.

More information and download the Evernote to OneNote importer.

If you want any more information on any of these features, how to use them or how they might affect you please contact us

Modern PCs

What is a modern PC? While not necessarily relating to form factors, there are plenty of new form factors around including 2-in-ones, tablets such as Surface and smaller tablet devices.

Let’s start with what is not a modern PC.

In the last 3-4 years a pc you bought would likely have been a tower PC desktop box, a thick and chunky laptop with not a lot of battery life – or you had to spend a lot of money to get a sexy thin one.

Now however we have available to us thin light tablets and laptops, incredibly long battery life and small form factor desktops.

A modern PC has these general characteristics:

  • Thin, light and sexy designs
    • Carbon, aluminium and shiny surfaces
    • Massive screen resolutions – all the way up to 4K screens
    • Touch screens, touchpads and keyboards with multiple functions and capability for swiping and gestures etc.
  • Hardware capability security features like facial recognition, voice recognition and so on (biometrics).
  • Great battery life. Full stop. A modern device should get 6 hours or more – no more playing 2/3rds of a DVD before your battery runs out on the plane!

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Most of these things are built around the new Intel 5th and 6th generation chips along with UEFI hardware security features. These new chips support the great innovations being delivered by Microsoft through Windows 10 – now being delivered as soon as they are designed through the new operating system update features. These include the enhancements to battery life and performance that give us these amazing results.

So if you are not getting these things then you don’t have a modern PC.

BUT - BEWARE. Most of the PC retailers are not telling you these things. They are shifting units in volume, and they have lots of stock left of old PCS. They are shifting them out for cheap prices and many people are being sucked into buying them thinking they are getting a good deal. Many of these units currently on sale are effectively sporting hardware that is 2-3 years old inside. It is already one cycle out of date.

If you are getting near to an update or refresh of your hardware, or frustrated with the speed, battery life, low screen resolution of your current unit, then please talk to us first. We can easily and quickly let you know if the devices you are looking at are a good idea or not. Make sure you future proof your purchase to give you at least a 3 year life.

If you want any more information on how to identify whether the PC you are looking at is old or modern or just advice on what to buy please contact us

Note: We are also a Flexirent dealer and able to assist you to lease a new machine, or purchase it outright

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As always Jethro is your web, cloud and technology specialists. I am constantly learning new things and spending time researching, playing and testing new systems and reading about other people in the IT world doing the same thing. If you want to follow along with what I share in various spaces, then connect with me:

Categories: Jethro Websites

SharePoint Changes Coming - New Document Library

Jethro Consultants - Tue, 19/04/2016 - 1:58pm

Do you find the idea of writing content for your website daunting, impossible, or even just don’t know where to start?

Welcome to our 31st Newsletter – wow the numbers are starting to add up! I take approx. 2 hours a fortnight to write this newsletter. During the 2 weeks prior I stash articles and news I think might be good for the newsletter in an email folder ready for when I sit down to write. This means that I have in the last 15 months created 31 blog posts on my website that all contribute to my SEO and are great for marketing as well. And I can point customers to some of the frequently asked questions answers there as well.

You could adopt the same strategy. I am sure you could write 300-600 words about something you do or know like the back of your hand that you wish your customers knew! Talk to us about how to get your website working harder for you.

SharePoint Changes Coming – New Document Library

SharePoint Document Libraries are changing. The new User Interface includes:

  • New Quick Launch menu on the left
  • Updated Library Search that shows results almost instantly
  • Removed the Ribbon for a simpler and actionable menu
  • Added document “Pinning” to always have them at the top of the library
  • Easier wording for sharing content with “Get a Link”
  • Users can Right-Click to bring the contextual menu up
  • Library Views management added in a menu via an ellipsis
  • Save your current filtered and displayed columns as a View with the click of a button
  • New Details pane shows information like properties, versioning and more
  • Quick access to manage the properties of documents without navigating to a different page or form
  • Versioning shown as activity
  • Alert Me button put into evidence
  • Move or Copy files within the library
  • A new Grid View
  • Create Links to other files or anywhere really and have them available as a “file” in the library
  • A new image viewer to quick preview them from within your library

We can help you understand and use these new features, and take advantage of the benefits of using the libraries online in a browser rather than just opening in a synced folder on your desktop. In fact, there are many, many features that are just not available to you on your computer you can access online.

Get more detailed information about the new SharePoint interface.

Talk to us about the Office 365 Features you are not currently using and How you Can Benefit from Them

Get Access to Our Digital Producer

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Do you wish you had your own Digital Producer with over 10 years’ experience to look after your website? Why not borrow ours?

Our expert consultants will review your website, create a high level report and provide prioritised recommended actions to help you create a more effective website.

For only $99* you can find out:

  • How to optimise your website as an effective sales tool for your business
  • Ways to ensure your brand is reaching the right audience
  • If you are getting a return on your marketing investment

CONTACT US NOW ON 0414 770 002 FOR your Site Analysis

*Terms and Conditions Apply – contact us for details

Office 365 Updates

Over and above the SharePoint library changes these recent updates were rolled out:

  • A new tool for migrating your Evernote notes to OneNote
  • PowerPoint Designer enhancements
  • New language support in Office for Mac and Skype Translator, plus collaboration and Power Pivot updates
  • For business users, Skype for Business meetings experiences and voice services are being expanded
  • Video viewer statistics are rolling out in Office 365 Video
  • A new reporting portal in the admin centre is rolling out
  • New update options are available for Office 365 ProPlus
  • Office 365 Connectors is here
  • The redesigned OneNote Class Notebook—designed and built with teachers—is available worldwide
  • And for devs, there’s a new site for keeping up with the latest news and resources.

Coming soon:

  • Enhanced Automatic Replies (out of office). When users set an automatic reply (Out of office) When users set an automatic reply (out of office) message with an end date in Outlook on the web, Outlook can now automatically decline meetings for that period of time as well as decline any future invites that the user receives for a date in which they are away.
  • The new admin centre will get improved search, additional user list management functionality and enhancements for the mobile admin app.
  • Microsoft is updating the default Office 365 portal experience for users to make it more intuitive and consistent across devices. The new home page simplifies access to your services and recent documents, while making it easier to install applications with 1-click.
  • Microsoft is delivering a new sync client for OneDrive for Business that will provide a faster and more reliable sync experience. You’ll begin seeing this change starting May 15, 2016, and rolling out over the coming months.
  • New Safety tips in Outlook. Exchange Online Protection (EOP) already protects your organization with industry-leading spam and malware prevention. However, these attacks are so well crafted that they look legitimate. Sometimes putting messages into the Junk Email folder isn’t enough. Over the coming weeks, we’re going to provide additional information when users check their email in Outlook on the web, and in Outlook. Moving forward, as an example, a red Safety Tip in an email will mean that the message received contains something suspicious. We recommend deleting these types of email messages without opening them. We’ll continue to add more features to Safety Tips to ensure users have the best, most protected experience.

More Office 365 Update information online.

If you want any more information on any of these features, how to use them or how they might affect you please contact us

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As always Jethro is your web, cloud and technology specialists. I am constantly learning new things and spending time researching, playing and testing new systems and reading about other people in the IT world doing the same thing. If you want to follow along with what I share in various spaces, then connect with me:

Categories: Jethro Websites

Thu, 01/01/1970 - 10:00am